Allow Your Survey Crews to Access Files From the Field

If you have been looking for a way to add a file cabinet to your Bootstrap Survey Company Template, allowing survey crews access to files from the field, today is your lucky day.  Using the method I am describing below, you can now sync your Google Drive folders to your site in less than 5 minutes.

How to Add a Google Drive Folder to Google Sites
To find the feature go to:

  1. Edit Page Mode
  2. Insert from Toolbar
  3. Folder (it's in the second column in the middle area)
  4. Select one Folder from your Google Drive Account
  5. Change gadget dimensions and save to the page.

Here is a short video from Kirksville Web Design to show you the process.

 

What does it do?
  • You can embed one Google Drive folder
  • The Folder has the same permissions as granted in Google Drive, so make sure and check your Share settings at the folder level
  • Visitors who don't have permission to the folder will be prompted to Request Access.
  • You can add descriptions to your documents from Google Drive so that people have a better idea of what a document is about. Select document and click More > Details > Add your Description.
What doesn't it have?
  • Capability to embed multiple folders or create a directory of folders to sort through
  • No search function
What are the benefits?
This feature is a big win for intranets and survey companies who want to allow their crews to access files from the field..  Survey Companies don't want to have to choose between hosting their documents on Google Sites File Cabinets or Google Drive Folders. I think we'll see a lot more usage of Google Drive folders now, especially because of the permissions options.
 
Just think, you could embed several folders on one page and setup your permissions for each folder so that Survey Crews only see what applies to them.
 
 

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Subject Tags: bootstrap, files, folders, google drive, sync, template, tip, trick

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very helpful post!  thanks for sharing this!

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