Archiving survey plans and job files

Community Hub Information

Archiving survey plans and job files

My group is about how to archive survey plans in a land surveyor practise and also to archive the job files.

Geolocation: Vancouver, BC, Canada
Members: 4
Latest Activity: May 3

the surve office is full

Hi, getting back to the archiving of survey plans, that is what I started to do today. Our files go back to when the office opened in 1913 in Vancouver, BC, Canada. Today I started on the first folder and removed any duplicate survey plans. I have to go through 13 cabinets of survey plans and remove any duplicates which will be thrown out. After that is done the next step will be to start scanning all these files to the server. After that we will through out all the empty filing cabinets. That will give the survey company more office space since we only moved into to this office in 2001. Most land surveyors stay in one office for 25 years then move out when the rent gets to high.

 The morgue files have been stripped of any survey plans so they will be thrown out as well.

Final question is how long does a land survey company stay in the same office? 30 years maximum?

Latest Discussions By Category ▿

This topic is ready to be discussed but does not have any solid discussions as of yet. Feel free to start a new discussion topic and share what you know about surveying in relation to this topic.

Leave a Comment

Say Something ⇣

Comments Welcome!   Sign in or register.

Reply by Maurice Heter on April 24, 2014 at 10:19pm

Hi Justin and ePalmetto. Thanks for your comments. Also Justin thanks for the instructions on how to make my discussion group work. Getting back to the filing issue at the office where I work, the main problem is that we are short of space with so many filing cabinets that it is time to scan all the survey plans and after they are scanned dump the survey plans, as well dump our morgue files. The dead job files have had any survey plans removed from them so they are basically files with correspondence only.

Reply by LSU Justin on April 24, 2014 at 7:07pm

Great group idea Maurice.. just to let you know we will be migrating our entire network to a new and improved platform, which will add a lot of functionality to this group.  There are even talks of an integrated cloud archiving system.  But for now here are a couple of tips regarding the advise you seek. 

No one is going to be able to see the comment you left below unless they join the group.  No one will join the group until there are discussions rolling through it, so your best bet is to +Start a new Discussion above and ask specifically for what you are looking for in detail.  Also, since you are the moderator of this group, you should click the Add Text button above and add more details about what you hope to accomplish within this group so that members will get interested in joining the group and contributing.  Welcome and looking forward to helping you transform this group into a productivity booster for you and other surveyors interested in the best practices for archiving survey files.

Reply by Maurice Heter on April 23, 2014 at 3:44pm

The picture for this group is taken at Goose Lake, Nunavut, Canada.

I hope someone has some comments on archiving survey files.

 

Members (4)

 
 
 

Land Surveyors Celebrate the Past Present and Future of Professional Land Surveying in this Geosocial Network. Frictionless GeoCollaboration

Surveyor Hubs and Tags

Help Keep Us Alive and Free!

Surveyor Community Hubs For World Regions

Surveying Hubs For US States

Social Support For Equipment

Surveying Photos by Tag

Surveying Videos by Tag

What You Missed

Charles Carpenter posted a discussion

RC2 Handle with an RC3 Prism

Does anyone know if an RC3 unit sitting on top of a prism pole can talk to an RC2 handle of a…See More
6 hours ago
LSU Justin commented on LSU Justin's video
10 hours ago
LSU Justin posted a video
10 hours ago
Profile IconGerry Regan, Magdi Othman, francis martin and 4 more joined Land Surveyors United
13 hours ago
Eric Colburn posted a surveying story
16 hours ago
Pedro Hernandez promoted Pedro Hernandez's photo
18 hours ago
Pedro Hernandez posted photos
18 hours ago
Dezső Kispál shared LSU Justin's photo on Tweet This
18 hours ago
Dezső Kispál shared Arnel M. Domag's photo on Tweet This
19 hours ago
Dezső Kispál shared Johan Paquay's photo on Tweet This
19 hours ago
Dezső Kispál shared Johan Paquay's photo on Tweet This
19 hours ago
Dezső Kispál shared Johan Paquay's photo on Tweet This
19 hours ago
antonio talarico shared Surveying Jobber's group on Facebook
21 hours ago
Surveying Jobber posted a video

Precision and Accuracy in Geodetic Surveying

This brief video, produced in collaboration between NOAA’s National Geodetic Survey and The COMET Program, is aimed at surveying professionals, planners, pol...
yesterday
Surveying Jobber shared Paul Vidler's photo on Tweet This
yesterday
Kennedy Kwashie Komla shared a profile on Facebook
yesterday
Kennedy Kwashie Komla promoted Paul Jennings's profile
yesterday
Paul Jennings updated their profile
yesterday
Don Korzenowsky's 2 photos were featured
yesterday
Profile IconThere are 6018 photos on Land Surveyors United
yesterday

Take This Page With You

follow us in feedly

Take this Page With You

QR Code for This Page: What is this?

Surveyor Goodies

© 2014   © Created by Land Surveyors United

Badges  |  Contact LSU  |  Privacy Policy  |  Terms of Service

Related Posts for Land Surveyors UnitedRelated Posts Plugin for Land Surveyors United Network ForumRelated Surveying Photos Land Surveyors United Live Support