Archiving survey plans and job files

Community Hub Information

Archiving survey plans and job files

My group is about how to archive survey plans in a land surveyor practise and also to archive the job files.

Geolocation: Vancouver, BC, Canada
Members: 5
Latest Activity: Apr 6

the surve office is full

Hi, getting back to the archiving of survey plans, that is what I started to do today. Our files go back to when the office opened in 1913 in Vancouver, BC, Canada. Today I started on the first folder and removed any duplicate survey plans. I have to go through 13 cabinets of survey plans and remove any duplicates which will be thrown out. After that is done the next step will be to start scanning all these files to the server. After that we will through out all the empty filing cabinets. That will give the survey company more office space since we only moved into to this office in 2001. Most land surveyors stay in one office for 25 years then move out when the rent gets to high.

 The morgue files have been stripped of any survey plans so they will be thrown out as well.

Final question is how long does a land survey company stay in the same office? 30 years maximum?

Latest Discussions By Category ▿

This topic is ready to be discussed but does not have any solid discussions as of yet. Feel free to start a new discussion topic and share what you know about surveying in relation to this topic.

Leave a Comment

Say Something ⇣

Comments Welcome!   Sign in or register.

Reply by Maurice Heter on April 24, 2014 at 10:19pm

Hi Justin and ePalmetto. Thanks for your comments. Also Justin thanks for the instructions on how to make my discussion group work. Getting back to the filing issue at the office where I work, the main problem is that we are short of space with so many filing cabinets that it is time to scan all the survey plans and after they are scanned dump the survey plans, as well dump our morgue files. The dead job files have had any survey plans removed from them so they are basically files with correspondence only.

Reply by LSU Justin on April 24, 2014 at 7:07pm

Great group idea Maurice.. just to let you know we will be migrating our entire network to a new and improved platform, which will add a lot of functionality to this group.  There are even talks of an integrated cloud archiving system.  But for now here are a couple of tips regarding the advise you seek. 

No one is going to be able to see the comment you left below unless they join the group.  No one will join the group until there are discussions rolling through it, so your best bet is to +Start a new Discussion above and ask specifically for what you are looking for in detail.  Also, since you are the moderator of this group, you should click the Add Text button above and add more details about what you hope to accomplish within this group so that members will get interested in joining the group and contributing.  Welcome and looking forward to helping you transform this group into a productivity booster for you and other surveyors interested in the best practices for archiving survey files.

Reply by Maurice Heter on April 23, 2014 at 3:44pm

The picture for this group is taken at Goose Lake, Nunavut, Canada.

I hope someone has some comments on archiving survey files.

 

Members (5)

 
 
 

Global Trade organization for Professional Land Surveyors and Geospatial Pros. Frictionless GeoCollaboration Surveying Forum and Groups

Surveyor Hubs and Tags

Surveyor Community Hubs For World Regions

Surveying Hubs For US States

Social Support For Equipment

Surveying Photos by Tag

Surveying Videos by Tag


Share on Tumblr
+ Surveyor Sharer

Drag Button to bookmark bar and view submitted links here.Will soon be moved to a directory

What You Missed

Qureshi Qureshi shared ePalmetto's page on Facebook
1 hour ago
Qureshi Qureshi shared a profile on Facebook
1 hour ago
Qureshi Qureshi joined Charles W Browning Jr's group
Land Survey Media Thumbnail

TDS Guys

This group is for users of TDS (aka Tripod Data Systems) Group
1 hour ago
Qureshi Qureshi shared Charles W Browning Jr's group on Facebook
1 hour ago
Profile IconBasher, Jason Warren, Jeff Ebner and 2 more joined Land Surveyors United ::
3 hours ago
Art commented on Art's photo
Land Survey Media Thumbnail

Topcon base after bush fire 3

"No mate, I didn't have to. We left the base overnight for machine guidance and that's the…"
11 hours ago
LSU Justin's 3 groups were featured
19 hours ago
LSU Justin replied to pasha's discussion electronic vial in total station
"not sure i understand about the "vial" you speak of.. can you snap a photo and upload it…"
20 hours ago
LSU Justin promoted sanju s rathod's discussion Cross Section Maker
21 hours ago
LSU Justin promoted Sadik Spahiu's discussion Google earth
yesterday
LSU Justin replied to Sadik Spahiu's discussion Google earth
"Lots of software and tutorials inside the Surveyors Online Toolbox for this"
yesterday
LSU Justin commented on D. Pubudu Herath's status
"Nice!"
yesterday
pasha's discussion was featured

precise station in survey work

dear all,im new to survey work.i need to know that what is precise station carrying process in…See More
yesterday
LSU Justin replied to Sauvik Chandra's discussion Hello everyone, Please help me out.
"no need to apologize.. i just wanna help you find some help brother..no worries"
yesterday
Kasoa suveyor posted a status
"I am doing my final school project on level of urbanization using Landsat images... i need help"
yesterday
Sauvik Chandra replied to Sauvik Chandra's discussion Hello everyone, Please help me out.
"I feel sorry for my behaviour. I am really sorry. but thanks."
yesterday
Sauvik Chandra replied to Sauvik Chandra's discussion Hello everyone, Please help me out. in the group Surveyor Relocation
"Thank you so much for your concern. I think I have already added much details in the discussion…"
yesterday
Sadik Spahiu posted a discussion

Google earth

Can anyone help me with a software to export me drawings to google earthSee More
yesterday
Bhupendra Raj Gorkhali promoted Bhupendra Raj Gorkhali's profile
yesterday
LSU Justin promoted Sauvik Chandra's discussion Hello everyone, Please help me out.
yesterday

Take This Page With You

follow us in feedly

Take this Page With You

QR Code for This Page: What is this?

Surveyor Support

Get Started Guide

Network Feedback

Send Us a Tip

Questions Comments

Help Keep Us Free



© 2015   © Created by Land Surveyors United

Badges  |  Contact LSU  |  Privacy Policy  |  Terms of Service

Related Posts for Land Surveyors UnitedRelated Posts Plugin for Land Surveyors United Network ForumRelated Surveying Photos Land Surveyors United Live Support